This position blends traditional Administrative Assistant and Receptionist responsibilities. We are a boutique law firm with high-tech clients looking for self-starters with the flexibility to handle a wide variety of tasks. This position requires a professional, highly motivated, organized individual capable of functioning in a fast-paced legal environment. Strong interpersonal and communication skills along with the ability to work collaboratively as a team are required. We offer opportunities for hardworking individuals to acquire new experience and learn and understand the small law firm environment. We also offer opportunities for growth and promotion. This can be an ideal position for someone deciding whether to go to law school and willing to provide administrative support to lawyers for 1-2 years while deciding. 

Essential Job Functions

The ideal candidate will have both a high school diploma and a college degree or substantial completion of a college degree as well as the ability to work full standard business hours with some flexibility for overtime as necessary. The candidate should possess a varied skill set including, but not limited to, the desire to be part of and work as a team; strong written and verbal communication skills; the ability to multitask and coordinate numerous tasks concurrently; a forward-thinking approach with the ability to practically and creatively handle tasks; and the ability to learn new software and tasks quickly. The candidate must be comfortable with basic computer applications such as Microsoft Office, Outlook, and instant messaging. 

Initial responsibilities will include, but not be limited to, attorney time-entry and proofreading, preparation of expense reports, documentation preparation and editing, coordinating and scheduling travel, answering phone lines, greeting visitors as well as vendors and service providers, sorting and distributing mail and packages office purchasing, depositing checks, handling petty cash, and making catering arrangements. Additionally, the position will include providing general assistance and support to the partners of the firm in administering both firm business and related professional and personal responsibilities.

Salary range $30,000 - $40,000 annually, commensurate with experience, plus benefits. If interested please submit your resume to the Hiring Manager at hiringmanager@zwillgen.com

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