Job Description –Administrative Assistant/Receptionist
The ideal candidate will have a high school diploma and a college degree or substantial credits towards a college degree as well as the ability to work full standard business hours with some flexibility for overtime as necessary. At least two years of relevant job experience is necessary. The candidate should possess a varied skill set including, but not limited to, the desire to be part of and work as a team; strong written and verbal communication skills; the ability to multitask and coordinate numerous projects concurrently; a forward-thinking approach with the ability to practically and creatively handle tasks; and the ability to learn new software and tasks quickly. The candidate must be comfortable with basic computer applications such as Microsoft Office, Outlook, and instant messaging.
Essential Job Functions
This position blends traditional Administrative Assistant and Receptionist responsibilities. We are a boutique firm with a somewhat non-traditional work environment in which we are looking for self-starters with the flexibility to handle a wide variety of tasks. This position requires a professional, highly motivated, organized individual capable of functioning in a fast-paced legal environment. Strong interpersonal and communication skills along with the ability to work collaboratively as a team are required. We offer opportunities for hardworking individuals to acquire new experience and learn and understand the small law firm environment.
Responsibilities will include, but not be limited to, answering phone lines, greeting visitors as well as vendors and service providers, sorting and distributing mail and packages, managing firm files, time-entry, preparation of expense reports, coordinating and scheduling travel, office purchasing, depositing checks and making catering arrangements. Additionally, the position will include providing general assistance and support to the partners of the firm in administering both firm business and related professional and personal responsibilities.
Salary range $30,000 - $40,000 annually, commensurate with experience, plus benefits.
Please send Resume/CV and Cover Letter to hiringmanager@zwillgen.com.
