Careers

ZwillGen PLLC is looking for an Administrative Assistant for our Washington, DC, office. We are a boutique law firm, with a high-tech clientele, providing counsel and guidance in the areas of data protection and information security, law enforcement and surveillance, and Internet gambling and fantasy sports. Our litigation practice defends some of the nation’s most prodigious media and Internet companies, in class-action lawsuits. Although we enjoy a more casual environment than traditional law offices, professionalism and a strong work ethic are paramount.

The ideal candidate is reliable, self-confident, highly motivated, organized, and qualified to provide administrative support to the Founder of the Firm. This role offers a blend of traditional Administrative Assistant responsibilities, with the opportunity to learn and understand the law firm environment and gain exposure to cutting-edge legal work. Successful candidates must be capable of functioning in a fast-paced legal environment and demonstrate a zealous approach to internet research and problem solving. Calendar management and scheduling are key components in this role, as is a skilled and enthusiastic approach to travel planning and coordination for multiple travelers. Strong written and verbal communication skills are essential. The right candidate will possess the ability to implement an innovative (yet practical) approach to a variety of projects, with the ability to quickly adapt to new software and learn new skills.

ZwillGen PLLC is recruiting for a Front Desk Administrative Assistant position, available in our Washington, DC, office. We are a boutique law firm, with a high-tech clientele, providing counsel and guidance in the areas of data protection and information security, law enforcement and surveillance, and Internet gambling and fantasy sports. Our litigation practice defends some of the nation’s most prodigious media and Internet companies, in class-action lawsuits. Although we enjoy a more casual environment than traditional law offices, professionalism and a strong work ethic are paramount.

This position combines conventional front-desk duties, along with administrative support to a team of attorneys, as well as opportunities to engage in special projects as the need arises. This multi-faceted role requires a conscientious, detail-oriented and organized professional, with proven interpersonal/communication skills, the opportunity to cultivate interest in the legal environment and to work collaboratively with experienced professionals.

• Answering phone lines
• Greeting Visitors and Vendors
• Managing Vendor Service Accounts
• Sorting and Distributing Mail and Packages
• Handling Petty Cash
• Placing Office Supplies Orders and Taking of Inventory
• Placing Catering Orders for Meetings and Office Gatherings
• Ordering and Stocking Snack Inventory
• Attorney Time Entry
• Preparation of Expense Reports
• Document Preparation/Editing
• Coordinating and Scheduling Travel and Overall Calendar Management
• Online Research

• High school diploma and a college degree or substantial completion of college degree
• Minimum of 1-year office experience or comparable level of responsibility
• Ability to work standard business hours with some flexibility for overtime, as necessary
• Strong computer skills with emphasis on Adobe, Microsoft Outlook, Word, Excel, PowerPoint
• Expertise with MacBook and related applications a plus
• Proficient written, verbal, and interpersonal communication skills
• Developed proofreading skills are compulsory, with emphasis on grammar and spelling
• Ability to coordinate and manage numerous tasks, concurrently
• Expertise and finesse to manage a front-desk environment and maintain an organized and efficient work area
• Keen organizational and time management skills
• Ability to work collaboratively
• Enthusiasm for new technologies and aptitude for online research
• An interest and capacity to learn new software and tasks quickly

ZG Subpoena Solutions (ZGSS) is a closely-knit team of dedicated members who work collaboratively to design, implement, and manage customized solutions for repetitive business processes, such as legal process compliance and data access requests. We are hired by our clients to tackle these critically important, non-revenue-generating work so they can focus on providing their customers with outstanding products and services. While you would recognize the names of our clients, you probably have not heard of ZGSS. That’s fine with us; ZGSS exists to help those other businesses succeed and make their workplaces more joyful.

We are rapidly expanding, so our business processes are still taking shape. There is a lot to be done. We are looking for a Business Analyst hungry for a challenge and ready to hit the ground running! We prioritize creative problem solving and a can-do spirit. In addition to the traditional responsibilities listed below, our Business Analyst will possess a proactive mindset in making improvements to internal processes, seeking out inefficiencies, and assisting in developing the infrastructure that supports growth within our company, as well as in services we provide to our clients.

ZwillGen is a boutique law firm that represents some of the biggest names in technology on a range of Internet-related legal issues including cybersecurity, privacy, government surveillance, alternative data, and online gaming. Our firm culture is hard-working and positive, but more casual than traditional law firms.

We are looking for a Legal Project Assistant who will work with attorneys on a variety of interesting projects. We expect this work to run a wide gamut, such as helping online gaming companies manage their evolving regulatory obligations, analyzing and processing data from our clients’ customers in response to governmental data demands, and managing key information needed for ongoing lawsuits or government investigations. Just like our practice, the projects handled by this role will grow and evolve over time, shaped by our clients’ needs, as well as the skillset and interests of the person we hire.

This position requires an energetic, curious person who is comfortable jumping into different projects and learning new tools without a lot of formal training or structure. The technology-centric nature of our clients and work means that having comfort with software/web applications and the ability to self-teach and explore new tools is essential, although significant existing experience with particular applications is not required. The role also requires polished verbal and written communication skills and sound judgment, as projects may require working directly with client executives and attorneys. The ability to work independently while managing multiple projects under rigid time constraints is a must.

• College degree, with at least 1 year prior experience in data analysis, project management or other relevant areas
• Must be able to work out of ZwillGen’s Washington D.C. office*
• Ability to work standard business hours with some flexibility for overtime, as necessary
• Strong organizational, analytical, research, and problem-solving skills
• Ability to learn new technologies and processes, with willingness to experiment and self-teach
• Possess strong attention to detail
• Strong computer skills with emphasis on Adobe Acrobat, Excel, Outlook, Word, and web applications
• Expertise with Mac operating system and applications a plus

*Currently working in remote status.

• Draft forms, and communicate with clients in connection with regulatory licensing applications
• Organize data into tables, graphs, and charts; analyze data to identify trends/patterns or other logical and statistical conclusions
• Edit and format documents for productions, hearings, trials, etc.
• Research and compile data from reference sources
• Conduct online factual research into companies, individuals, or industries
• Provide other project assistance to attorneys and staff, as needed
• Assist with data analysis and other projects as needed for ZwillGen’s subsidiary, ZG Subpoena Solutions