Billing Staff Accountant

📍 Washington, DC

ZwillGen PLLC is looking for a Billing Staff Accountant who is ready to hit the ground running, and hungry for a challenge! This position involves all aspects of the billing cycle from invoice generation to collections. We prioritize innovation and creative problem-solving. In addition to the traditional responsibilities below, we strongly encourage our staff to improve on established methods, seek out inefficiencies, and help build an infrastructure that can support a growing firm. In this position, you will be a core member of a hands-on team that meets weekly to identify and brainstorm solutions for short and long-term accounting, billing, and finance issues.

Responsibilities

  • Report directly to CFO
  • Assist in all phases of the monthly billing cycle
  • Assist in the monthly, quarterly, and year-end closing process
  • Assist in creation of monthly financial reports
  • Assist in the annual budget preparation
  • Identify ways to improve operational efficiencies
  • Maintain fixed assets, depreciation schedules, and deferred Rent schedules
  • Develop and maintain client / vendor relationships, creating easy communication paths for AP and AR
  • Manage and administer electronic expenses (Concur) and timecard system (Paylocity)
  • Prepare and manage journal entries

Qualifications

  • Must have a minimum of 2 years’ relevant experience
  • Billing and Invoicing; 2 years preferred
  • Accounting; 2 years preferred
  • Detail-oriented
  • Strong financial modeling skills with the ability to utilize Excel formulas and pivot tables
  • Knowledge of Quickbooks (or similar accounting software)
  • Excellence in problem-solving and multi-tasking
  • Demonstrated leadership skills, judgement, and discretion
  • Proactive team player
  • Experience with legal billing is a plus

If you are interested in this position, please email your resume to accountant@zwillgen.com.

Administrative & Projects Assistant

📍 New York, NY

ZwillGen PLLC is recruiting for an Administrative & Projects Assistant position available in our New York City office, located at East 34th Street and Madison Avenue. We are a boutique law firm, with a high-tech clientele, providing counsel and guidance in the areas of data protection and information security, law enforcement and surveillance, and Internet gambling and fantasy sports. Our litigation practice defends some of the nation’s most prodigious media and Internet companies, in class-action lawsuits. This position combines traditional administrative duties with legal research and project management assignments. We are looking for a self-motivated individual, with the ability to manage administrative duties, research, and project-motivated data tracking. This dual role requires a detail-oriented and organized individual, with strong interpersonal and communication skills and the ability to work collaboratively. We offer opportunities for dedicated individuals to acquire new experience and to learn and understand the practice of law from the small law firm perspective. We also offer opportunities for growth and promotion.

Essential Job Functions

The ideal candidate will possess both a high school diploma and a college degree or substantial completion of a college degree, with at least one year of office experience or a comparable level of responsibility. This is a full-time position that rarely requires overtime although the candidate must be willing to occasionally work extra hours. The candidate should possess a varied skill set including, but not limited to, strong written and verbal communication skills; and the ability to coordinate and manage numerous tasks concurrently. The ability to perform online research is mandatory. The interest and capacity to learn new software and tasks quickly is imperative. Acute proofreading skills are compulsory, with the ability to spell, with or without the aid of spell-check. The candidate must be comfortable and experienced in the use of Microsoft Office suite. The capacity and interest to troubleshoot computer/printer challenges on a rudimentary level is also required.

Initial responsibilities will include, but not be limited to, attorney time-entry and proofreading, preparation of expense reports, document preparation and editing, coordinating and scheduling travel, answering phone lines, greeting visitors (as well as vendors and service providers), sorting and distributing mail and packages, purchasing office supplies, depositing checks, and handling petty cash. The candidate will support local attorneys and other members of the Firm by providing assistance and support in administering firm business and related professional tasks.

As a boutique firm, we offer a more casual work environment than a traditional law firm, but in all our potential hires, we look for professionalism, excellent judgment, and the desire to be part of and work as a team.

Salary range $40,000 – $50,000 annually for full-time, commensurate with experience, plus benefits.

If you are interested in this position, please email your resume to Sheila Marie, Director of Administration, at nyadminrecruiting@zwillgen.com.

Front Desk Administrative & Projects Assistant

📍 Washington, DC

ZwillGen PLLC is recruiting for a Front Desk Administrative & Projects Assistant position available in our Washington, DC office, located at 19th and M Streets, NW. We are a boutique law firm, with a high-tech clientele, providing counsel and guidance in the areas of data protection and information security, law enforcement and surveillance, and Internet gambling and fantasy sports. Our litigation practice defends some of the nation’s most prodigious media and Internet companies, in class-action lawsuits. This position combines traditional administrative front-desk duties and attorney support responsibilities, with legal research and project management assignments. We are looking for a self-motivated individual, with the ability to manage front-desk administrative duties, attorney support tasks, research, and project-motivated data tracking. This multi-role position requires a detail-oriented and organized individual, who possesses the ability to problem solve and demonstrates strong interpersonal and communication skills, with the ability to work collaboratively. We offer opportunities for dedicated individuals to acquire new experience and to learn and understand the practice of law from the small law firm perspective. We also offer opportunities for growth and promotion.

Essential Job Functions

The ideal candidate will possess both a high school diploma and a college degree or substantial completion of a college degree, with at least one year of office experience or a comparable level of responsibility. This is a full-time position that rarely requires overtime although the candidate must be willing to occasionally work extra hours. The candidate must possess a varied skill set including, but not limited to, strong written and verbal communication skills and the ability to coordinate and manage numerous tasks concurrently. The expertise and finesse to manage a front-desk environment and maintain an organized and efficient work area is essential. A mandatory requirement of this role is prior experience and familiarity in performing online research. The interest and capacity to learn new software and tasks quickly is imperative. Acute proofreading skills are compulsory, with the ability to spell, with or without the aid of spell-check. The candidate must be comfortable and experienced in the use of Microsoft Office suite.

Initial responsibilities will include, but not be limited to, answering phone lines, greeting visitors (as well as vendors and service providers), sorting and distributing mail and packages, handling petty cash, ordering office supplies, placing catering orders, ordering and stocking snack inventory, attorney time-entry, proofreading, preparation of expense reports, document preparation and editing, and coordinating and scheduling travel. The candidate will support a team of attorneys and other members of the Firm by providing assistance and support in administering Firm business and related professional tasks.

As a boutique firm, we offer a more casual work environment than a traditional law firm, but in all our potential hires, we look for professionalism, excellent judgment, and the desire to be part of and work as a team.

Salary range $30,000 – $40,000 annually for full-time, commensurate with experience, plus benefits.

If you are interested in this position, please email your resume to Sheila Marie, Director of Administration, at dcadminrecruiting@zwillgen.com.

Privacy & Data Security Attorney

📍 San Francisco, CA

We are a growing law firm with a wealth of high-tech clients seeking an experienced attorney with privacy and data security experience to join our team. The position requires a highly motivated, forward-thinking individual with the ability to work collaboratively as part of a team in a fast-paced legal environment. The applicant should be an excellent writer and oral advocate and be able to manage client matters with little supervision. The attorney will regularly work with technology clients on all matters of privacy and data security compliance. Litigation experience is a plus. And, of course, the ideal candidate will be fun to work with and be adept at building client relationships. This is not BigLaw—we are looking for others who share our creative and efficient team-oriented approach to clients’ needs in the fast-growing field of internet law.

Essential Job Functions

The ideal candidate is an attorney with between five and fifteen years of experience, including privacy and data security counseling of technology companies. Candidates will have worked closely with clients and have demonstrated experience:

  • Counseling on compliance with federal and state privacy statutes, including telemarketing laws, ECPA, FCRA, HIPAA, COPPA, and CalOPPA
  • Drafting, revising, and negotiating privacy-related provisions in contracts
  • Drafting and revising privacy policies and terms of use
  • Counseling on self-regulatory standards, including those affecting online advertising
  • Representing companies in regulatory investigations
  • Counseling on data breach remediation and notification
  • Counseling on foreign data privacy laws, such as the GDPR and CASL
  • Defending companies in privacy-related litigation

CIPP certification is preferred, but not required.

This position is for our San Francisco, California office.

Salary commensurate with experience, plus benefits.

If you are qualified and interested in this position, please email your resume to recruiting@zwillgen.com.