📍 New York, NY
ZwillGen PLLC is recruiting for an Administrative & Projects Assistant position available in our New York City office, located at East 34th Street and Madison Avenue. We are a boutique law firm, with a high-tech clientele, providing counsel and guidance in the areas of data protection and information security, law enforcement and surveillance, and Internet gambling and fantasy sports. Our litigation practice defends some of the nation’s most prodigious media and Internet companies, in class-action lawsuits. This position combines traditional administrative duties with legal research and project management assignments. We are looking for a self-motivated individual, with the ability to manage administrative duties, research, and project-motivated data tracking. This dual role requires a detail-oriented and organized individual, with strong interpersonal and communication skills and the ability to work collaboratively. We offer opportunities for dedicated individuals to acquire new experience and to learn and understand the practice of law from the small law firm perspective. We also offer opportunities for growth and promotion.
Essential Job Functions
The ideal candidate will possess both a high school diploma and a college degree or substantial completion of a college degree, with at least one year of office experience or a comparable level of responsibility. This is a full-time position that rarely requires overtime although the candidate must be willing to occasionally work extra hours. The candidate should possess a varied skill set including, but not limited to, strong written and verbal communication skills; and the ability to coordinate and manage numerous tasks concurrently. The ability to perform online research is mandatory. The interest and capacity to learn new software and tasks quickly is imperative. Acute proofreading skills are compulsory, with the ability to spell, with or without the aid of spell-check. The candidate must be comfortable and experienced in the use of Microsoft Office suite. The capacity and interest to troubleshoot computer/printer challenges on a rudimentary level is also required.
Initial responsibilities will include, but not be limited to, attorney time-entry and proofreading, preparation of expense reports, document preparation and editing, coordinating and scheduling travel, answering phone lines, greeting visitors (as well as vendors and service providers), sorting and distributing mail and packages, purchasing office supplies, depositing checks, and handling petty cash. The candidate will support local attorneys and other members of the Firm by providing assistance and support in administering firm business and related professional tasks.
As a boutique firm, we offer a more casual work environment than a traditional law firm, but in all our potential hires, we look for professionalism, excellent judgment, and the desire to be part of and work as a team.
Salary range $40,000 – $50,000 annually for full-time, commensurate with experience, plus benefits.
If you are interested in this position, please email your resume to Sheila Marie, Director of Administration, at email@example.com.